CMMS for facility and maintenance teams
Maintenance software your team will actually use
Track requests, work orders, preventive maintenance, assets and parts in one place. Managers plan from the web. Technicians work from their phones.
No credit card required • 7-day trial of every feature • Free data migration
Trusted by Top Partners
Everything a maintenance team needs, in one system
Every feature is included in your 7-day trial, on the web and on iOS and Android.
- Work ordersList, board and calendar views
- Request portalAnyone can report a problem, no login
- QR codesScan an asset or part to open it
- Preventive maintenancePlans that create work orders on time
- Meters and readingsPM triggered by hours or counts
- Scheduling boardDrag work onto people and days
- Assets and locationsHierarchy, history and warranty
- Downtime and failuresReasons, failure codes, MTTR and MTBF
- Floor plansSee assets and open work on a map
- Checklists and inspectionsPass/fail, readings, notes and photos
- Parts inventoryStock by location, low-stock alerts
- Purchase ordersOrder from vendors, receive into stock
- Dashboards and KPIsPM compliance, backlog, planned vs reactive
- Reports and CSV exportCosts, technicians, assets and parts
- iOS and Android appsJobs, checklists and photos in the field
- NotificationsPush and email when work is assigned
- Teams and rolesAdmins, technicians and requesters
- Multi-languageEnglish, Spanish, French and more
- And more featuresCustom fields, recurring work orders, failure codes, comments and history, CSV import, PDF export and multi-currency.Compare plans
Everything maintenance needs, in one place
No more spreadsheets, whiteboards and paper. Your team works from the same screens, in the office and on the floor.
Every job, from request to done
Create a job in seconds, assign the right person and see where everything stands.
- Priorities, due dates and assignees
- Board, list and calendar views
- Parts, labor and costs on every job
Fix it before it breaks
Set up a maintenance plan once and the work orders create themselves, on time, every time.
- Daily, weekly, monthly or yearly schedules
- Meter-based triggers like run hours
- Checklists attached to every PM
Know everything about every asset
History, open work, plans, meters and QR codes in one record your whole team can find.
- Asset hierarchy and locations
- QR codes for instant lookup
- Downtime and repair history
The right part, in stock, when you need it
See stock in every storeroom, reserve parts for jobs and know when to reorder.
- Stock by location and bin
- See what is running low
- Purchase orders and receiving
The same steps, done right, every time
Turn your procedures into digital checklists and keep every answer on the job.
- Pass/fail, choices, numbers and notes
- Reusable templates
- Completed on any phone
See whether maintenance is getting better
Built-in KPIs for planning, preventive maintenance and cost, with reports you can export.
- Planned vs reactive work
- PM compliance and backlog
- Export reports to CSV
From “it's broken” to “it's fixed”, without the chasing
One flow for the whole team, so nothing gets lost between the person who spots a problem and the person who fixes it.
- 1Requests come in
Anyone can report a problem from a QR code on the equipment or your request portal.
- 2Plan and assign
Turn requests and PMs into work orders and drag them onto the right technician and day.
- 3Technicians get it done
Checklists, photos, parts and time are recorded on the phone, right at the machine.
- 4Managers see the results
Dashboards update as work closes, so you always know what is late and what it costs.
The scheduling board: everyone's week on one screen, with the backlog ready to drag in.
Wherever there is equipment to maintain
The same work orders, PM plans and asset records adapt to factories, hospitals, hotels, schools, fleets and property portfolios.
Built for the people doing the work
Your technicians get a simple app they will actually open. Free to download, with the same account as the web app.
Technicians see new assignments the moment they are made.
Every answer is saved on the work order.
Show the problem and the fix from the phone camera.
Scan an asset or part label to open its record.
Secure, practical and risk-free to try
Your maintenance history is valuable. It runs on AWS, stays exportable, and you can cancel whenever you want.
Runs in AWS data centers certified for SOC 2 and ISO 27001.
Admins, technicians and requesters each see what fits their job.
Available in English, Spanish and four more languages.
Export reports to CSV whenever you need them.
Ready to get maintenance under control?
Start free on your own, or let us show you around. Either way, you can be up and running today.
Try it yourself
Sign up in a minute and create your first work order right away.
- Free Basic plan for up to 3 users
- 7-day trial of every feature
- No credit card, no setup fee
- Web app plus iOS and Android apps
See it with an expert
Book a short call and we'll show you MaintainNow set up around how your team works.
- 30-minute call at a time that suits you
- We walk through your actual workflow
- See checklists, PMs and cost tracking live
- Get answers on migration and pricing
Moving from spreadsheets or another CMMS? We'll help you migrate your data for free.
What is MaintainNow?
MaintainNow is a CMMS (computerized maintenance management system). It brings work orders, preventive maintenance, assets, parts inventory, checklists and reports together in one place, on the web and in iOS and Android apps.
Is there really a free plan?
Yes. The Basic plan is free for up to 3 users, and every new account gets a 7-day trial of every feature. No credit card is needed.
How long does it take to get started?
Most teams are live within a day. Add a few assets, invite your technicians and create your first work order. We also offer free data migration for your existing records.
Do technicians need to be at a computer?
No. Technicians use the free MaintainNow app on iOS or Android to see their jobs, complete checklists, add photos and update status, and everything syncs with the web app.
Can I cancel anytime?
Yes. There is no long-term contract and no setup fee, and paid plans come with a 30-day money-back guarantee.