Facility maintenance software
Run every building from one maintenance system
Take requests from occupants, keep HVAC, life-safety and building systems on a PM schedule, and see open work across all your sites in one place.
Free Basic plan · 7-day trial of every feature · No credit card required
Maintenance problems facility teams know well
MaintainNow replaces paper, spreadsheets and phone calls with one shared system for requests, work orders, PM and assets.
Requests arrive from everywhere
Emails, calls and hallway conversations, with no single list of what has been asked for.
PM slips when it gets busy
Filter changes and inspections are postponed until something breaks.
Little visibility across sites
Each building runs its own way, so you can’t compare or plan.
How facility teams use MaintainNow
Real screens from the MaintainNow web app. Your technicians get the same work on their phones.
One front door for every request
Occupants submit requests from a portal link or a QR code in the room. You review them and turn the right ones into work orders.
- 1Request portal
No login needed, with photos and location.
- 2Review and approve
Decide what becomes a work order.
- 3Email updates
Requesters see progress without calling you.
Building systems on a schedule that holds
Create maintenance plans for HVAC, fire and life-safety, elevators and generators, and let the work orders create themselves.
- 1Recurring plans
Daily, weekly, monthly or yearly.
- 2Many assets, one plan
Cover every air handler with a single plan.
- 3Checklists attached
Every PM arrives with its steps.
See the work on your floor plans
Upload floor plans and place assets and locations on them, with badges showing where open work is.
- 1Find assets fast
Know exactly which room the unit is in.
- 2Open work at a glance
Badges show where jobs are waiting.
- 3Locations hierarchy
Campus, building, floor and room.
Everything your buildings depend on
Add each asset with its location and details, print QR labels, and every work order, PM and reading builds its history.
- HVAC and air handlers
- Boilers and chillers
- Fire alarms and sprinklers
- Elevators
- Emergency generators
- Lighting
- Plumbing
- Roofs
- Doors and access control
- Parking lots
Already have a list? Import assets and locations from a spreadsheet, or ask us to migrate your data for free.
Get started with MaintainNow for facility management
Try it yourself today, or book a call and we’ll set it up around how your team works.
Try it yourself
Sign up in a minute and create your first work order right away.
- Free Basic plan for up to 3 users
- 7-day trial of every feature
- No credit card, no setup fee
- Web app plus iOS and Android apps
See it with an expert
Book a short call and we'll show you MaintainNow set up around how your team works.
- 30-minute call at a time that suits you
- We walk through your actual workflow
- See checklists, PMs and cost tracking live
- Get answers on migration and pricing
Moving from spreadsheets or another CMMS? We'll help you migrate your data for free.
Can building occupants submit requests without an account?
Yes. Share your request portal link or put QR codes in rooms. Occupants describe the problem and add a photo without logging in, and you decide what becomes a work order.
Can we manage several buildings or sites?
Yes. Set up a location hierarchy for every site, building, floor and room, and filter work orders, assets and reports by location.
Do requesters count as paid users?
People who only report problems can use the public request portal without an account. The free Basic plan includes up to 3 users, and paid plans are priced per user with no upper limit. See the pricing page for details.
How much does MaintainNow cost?
The Basic plan is free for up to 3 users, and every new account gets a 7-day trial of every feature with no credit card. Paid plans have no setup fees or long-term contracts. See the pricing page for current prices.
Bring all your buildings into one system
Start on the free plan, try every feature for 7 days and bring your technicians on board with the mobile app. No credit card needed.
Free Basic plan · 7-day trial of every feature · Cancel anytime