Maintenance glossary

21 CFR Compliance are regulations enforced by the FDA ensuring safety, efficacy, and quality of medical devices, pharmaceuticals, and other regulated products.

AI-Driven Maintenance uses artificial intelligence to optimize maintenance tasks, predict equipment failures, and improve overall asset performance within CMMS systems.

API integration for CMMS enables seamless data exchange between CMMS and other business systems, enhancing data accuracy, efficiency, and decision-making.

Asset Availability is the probability that an asset is operational when needed, reflecting its readiness for use and impacting production and service delivery.

Asset Criticality Ranking is a methodology used to prioritize maintenance efforts by identifying the most crucial assets based on their impact on business operations.

Asset Health Index (AHI) is a metric quantifying the current condition and performance of assets, providing a standardized measure for maintenance decisions.

An Asset Hierarchy is a structured classification of assets, organizing them logically from a system or site-level down to individual components.

Asset Lifecycle Management (ALM) holistically manages assets from acquisition to disposal, optimizing performance, minimizing costs, and maximizing ROI throughout their entire lifespan.

Asset Management is a systematic approach to governing and realizing value from the things an entity is responsible for, over their whole life cycles.

Asset Management Software is a system for tracking, maintaining, and optimizing the lifecycle of an organization's physical assets to maximize their value and performance.

An Asset Performance Dashboard is a visual tool that tracks, analyzes, and displays key performance indicators (KPIs) related to the health and efficiency of physical assets.

Asset Performance Management (APM) is a strategic approach optimizing asset reliability and efficiency to maximize ROI throughout the asset lifecycle.

Asset Performance Metrics (APM) are quantifiable measures used to evaluate the effectiveness and efficiency of physical assets, guiding maintenance and operational decisions.

A comprehensive inventory of an organization's assets, detailing their location, value, condition, and other relevant information for effective management and maintenance.

An Asset Registry is a centralized, comprehensive record of an organization's assets, providing crucial details for effective maintenance, tracking, and management.

The Asset Reliability Index (ARI) is a metric that quantifies an asset's ability to perform its intended function without failure over a specific period.

Asset Replacement Planning is a proactive strategy to identify when assets should be replaced to optimize costs, minimize downtime, and maximize operational efficiency.

Asset Risk Management identifies, assesses, and mitigates potential threats to assets, ensuring optimal performance, safety, and cost-effectiveness throughout their lifecycle.

Asset ROI measures the profitability of an asset by comparing its net profit to its cost, indicating its efficiency and contribution to the organization's financial health.

Asset Tracking is the process of monitoring the location, status, and maintenance history of physical assets throughout their lifecycle, crucial for efficient maintenance.

Asset Tracking Software monitors the location, condition, and maintenance history of physical assets, improving efficiency and reducing losses in an organization.

Backlog management is the process of identifying, prioritizing, and resolving deferred maintenance tasks to optimize asset performance and minimize operational disruptions.

The 'Best CMMS Software' is a CMMS solution providing optimal functionality, user experience, integration, and support, leading to maximum ROI and streamlined maintenance.

A comprehensive list of raw materials, sub-assemblies, components, and quantities needed to manufacture an end product or maintain an asset.

Breakdown maintenance, also known as reactive maintenance, involves repairing assets only after they fail, rather than on a planned schedule.

Building Maintenance encompasses all activities that preserve the functionality, safety, and value of a building and its assets, including repairs, upkeep, and preventative measures.

Capital Asset Management (CAM) is the strategic process of planning, acquiring, maintaining, and disposing of an organization's long-term assets to maximize their value and minimize costs.

CapEx are funds used to acquire or upgrade assets, while OpEx are day-to-day expenses for running a business, crucial for maintenance budget planning.

Cloud Asset Management is a strategy for managing physical assets using cloud-based platforms, providing real-time visibility, improved efficiency, and enhanced collaboration.

Cloud CMMS is a Computerized Maintenance Management System hosted on remote servers, accessible via the internet, offering scalability and accessibility.

Cloud-based CMMS hosts data remotely, while on-premise CMMS stores data locally, impacting accessibility, cost, and maintenance.

A CMMS is software that centralizes maintenance information, automates tasks, and streamlines operations to optimize asset performance and reduce downtime.

CMMS Implementation is the process of setting up and deploying a Computerized Maintenance Management System, encompassing planning, configuration, data migration, and user training.

CMMS Implementation Cost encompasses all expenses to get a CMMS operational, including software, hardware, data migration, training, customization, and ongoing support.

CMMS Integration connects a CMMS with other business systems, creating a unified data environment to streamline operations, improve decision-making, and boost efficiency.

A CMMS mobile app extends CMMS functionality to mobile devices, enabling technicians to manage maintenance tasks, access data, and report issues from anywhere.

CMMS pricing refers to the various models and factors that determine the cost of implementing and using a Computerized Maintenance Management System (CMMS).

CMMS reporting generates actionable insights from maintenance data, improving decision-making, optimizing resources, and enhancing operational efficiency.

A CMMS ROI calculator quantifies the financial return on investment from implementing Computerized Maintenance Management System (CMMS) software.

CMMS Software is a computerized system designed to streamline maintenance operations by managing assets, work orders, inventory, and reporting.

CMMS Vendor Selection is the process of identifying, evaluating, and choosing the most suitable CMMS provider for an organization's specific needs and requirements.

CMMS focuses on maintenance, while CAFM centers on facilities; both enhance operational efficiency but target distinct aspects of asset management.

CMMS (Computerized Maintenance Management System) manages maintenance, while EAM (Enterprise Asset Management) focuses on the entire lifecycle of physical assets.

Computer Aided Facility Management (CAFM) software helps organizations manage and optimize their facilities, space, assets, and maintenance operations efficiently.

Condition Monitoring assesses the health of equipment using real-time data, enabling proactive maintenance and preventing unexpected downtime.

Condition-Based Maintenance (CBM) is a maintenance strategy that monitors asset condition to predict and prevent failures, optimizing maintenance schedules.

Corrective Maintenance is the process of repairing or restoring an asset to its operational condition after a failure or breakdown has occurred, ensuring it functions as intended.

A Critical Asset is any asset that is essential to an organization's operations, the failure of which could significantly impact safety, production, or profitability.

Data Synchronization ensures consistency between multiple data sources by updating, merging, and reconciling data to maintain a unified and accurate view.

Deferred maintenance is delaying necessary repairs or maintenance tasks, often due to budget constraints or resource limitations, leading to potential asset degradation.

A depreciation schedule outlines the systematic allocation of an asset's cost as an expense over its useful life, reflecting its gradual decline in value.

A Digital Maintenance Logbook is a software-based system for recording, tracking, and managing maintenance activities, replacing traditional paper-based methods.

Downtime Analytics is the process of collecting, analyzing, and interpreting data related to equipment or system downtime to improve reliability and efficiency.

Downtime Cost per Hour measures the financial loss incurred for each hour of equipment or system downtime, crucial for optimizing maintenance strategies and ROI.

EAM software optimizes the lifecycle management of physical assets, improving uptime, reducing costs, and enhancing operational efficiency across an organization.

Emergency Maintenance is unplanned repair work performed to restore critical assets to operational condition after an unexpected failure or breakdown to minimize downtime.

EAM is a systematic approach to managing the entire lifecycle of an organization's physical assets to optimize performance, reduce costs, and minimize risks.

Enterprise Maintenance Strategy is a comprehensive plan that aligns maintenance activities with overall business goals to optimize asset performance and minimize downtime.

Environmental Health and Safety (EHS) is a multidisciplinary field focused on protecting people and the environment from hazards associated with business operations.

Equipment calibration ensures measurement accuracy by comparing equipment readings to certified standards and adjusting as needed, vital for reliability and compliance.

Equipment downtime refers to any period when equipment is not operational due to failure, maintenance, or other reasons, impacting production and efficiency.

An Equipment Maintenance Log is a detailed record of all maintenance activities performed on a specific asset, tracking repairs, inspections, and servicing.

Equipment Reliability is the probability that equipment will perform its intended function without failure for a specified period under stated conditions.

Equipment Utilization Rate (EUR) measures how effectively equipment is used by comparing actual operating time to potential operating time, optimizing asset performance.

Equipment validation is the documented process of proving equipment consistently performs according to its intended purpose and pre-defined specifications, ensuring quality and compliance.

ERP integration connects Enterprise Resource Planning (ERP) with other business systems like CMMS, streamlining data flow and improving operational efficiency.

Facility maintenance ensures a safe, functional, and efficient environment for occupants through planned and reactive upkeep of buildings and infrastructure.

Failure analysis is a systematic process to identify the root causes of equipment or system failures, preventing recurrence and optimizing maintenance strategies.

Failure mode and effects analysis (FMEA) is a systematic, proactive method for identifying and preventing potential failures in a system, design, process, or service.

FMECA is a systematic approach to identify potential failure modes in a system, assess their effects, and prioritize them based on criticality for risk mitigation.

Failure prediction uses data analysis and predictive modeling to forecast equipment breakdowns, enabling proactive maintenance and minimizing downtime.

Field Service Management (FSM) Software streamlines and automates on-site service operations, optimizing technician scheduling, dispatch, and work order management.

First Time Fix (FTF) measures a maintenance team's ability to resolve issues completely on the initial service call, minimizing repeat visits and downtime.

Fixed Asset Management (FAM) is the systematic process of tracking, maintaining, and optimizing an organization's tangible assets, ensuring their efficient utilization and maximum value.

Fleet maintenance encompasses all activities that keep a company's vehicles and equipment in safe, reliable, and efficient operating condition.

Fleet Maintenance Software streamlines vehicle upkeep, tracks repair history, manages schedules, and ensures regulatory compliance for optimal fleet performance.

Heavy equipment maintenance software helps manage and optimize the upkeep of heavy machinery, reducing downtime and extending equipment lifespan.

Industrial AI leverages machine learning & data analytics to optimize industrial operations, predict equipment failures, & enhance maintenance management.

Industrial Maintenance ensures equipment reliability and efficiency in manufacturing and other industries, preventing breakdowns and optimizing performance.

Industry 4.0 integrates technologies like IoT, AI, and cloud computing to revolutionize manufacturing and maintenance, driving efficiency and automation.

Inspection routes are predefined paths or sequences that maintenance personnel follow to systematically inspect assets, ensuring consistent data collection and proactive maintenance.

Inventory Management is the process of tracking, storing, and controlling maintenance parts and supplies to optimize costs and ensure timely availability for repairs.

Inventory Management Software tracks materials & parts, optimizing stock levels, reducing costs, and streamlining maintenance in a CMMS environment.

IoT Maintenance uses internet-connected sensors and devices to monitor assets, predict failures, and automate maintenance processes, optimizing performance and reducing downtime.

A Key Performance Indicator (KPI) is a measurable value that demonstrates how effectively a company is achieving key business objectives related to maintenance and operations.

Key Performance Indicators (KPIs) are measurable values that demonstrate the effectiveness of a company in achieving key business objectives within maintenance management.

Lean Maintenance is a proactive approach to maintenance focused on eliminating waste and maximizing efficiency by optimizing processes, resources, and equipment reliability.

Life Cycle Cost Analysis (LCCA) is a method for assessing the total cost of an asset throughout its entire lifespan, from acquisition to disposal.

Lockout Tagout (LOTO) is a safety procedure ensuring machinery is properly shut off and unable to be restarted before maintenance or repair work is performed.

Maintenance Analytics leverages data to optimize maintenance strategies, predict failures, and improve asset performance, maximizing uptime and reducing costs.

The total volume of maintenance work that has been identified but not yet completed, representing a deferred commitment to asset upkeep and reliability.

The Maintenance Backlog Ratio measures the relationship between the maintenance work that needs to be done and the capacity to complete it, indicating workload and resource balance.

Maintenance Benchmarking is the process of comparing your maintenance performance against industry standards or best-in-class organizations to identify areas for improvement.

A maintenance budget is a detailed financial plan outlining anticipated costs for maintaining assets and equipment, ensuring operational efficiency and longevity.

Maintenance budget planning is the process of estimating and allocating funds for maintenance activities to ensure optimal equipment performance and minimize downtime.

Maintenance Budgeting is the process of estimating and allocating financial resources for maintenance activities to optimize asset performance and minimize downtime.

A Maintenance Calendar is a visual tool for scheduling, tracking, and managing maintenance tasks, ensuring timely execution and preventing equipment downtime.

Maintenance checklists are structured documents that outline specific tasks for equipment inspection, service, and repair, ensuring consistent and effective maintenance procedures.

Maintenance cost encompasses all expenses incurred while maintaining assets, including labor, materials, and overhead, to ensure optimal performance and longevity.

Maintenance Cost Analysis identifies, categorizes, and analyzes all costs associated with maintenance activities to optimize resource allocation and improve asset performance.

Maintenance Cost Per Unit calculates the total maintenance expenses required to support each unit of output, providing insights into operational efficiency and cost control.

Maintenance Cost Reduction is the strategic process of minimizing expenses associated with maintaining assets, equipment, and facilities while preserving operational reliability.

A Maintenance Digital Twin is a virtual replica of a physical asset or system, used for predictive maintenance, performance optimization, and risk mitigation.

Maintenance Efficiency is maximizing output from maintenance activities while minimizing resource consumption, leading to cost savings and improved asset performance.

A Maintenance Inventory System is a structured approach for managing and tracking spare parts, materials, and tools needed for maintenance activities, optimizing stock levels and minimizing downtime.

A Maintenance KPI Dashboard is a visual tool displaying key performance indicators (KPIs) that help monitor, analyze, and optimize maintenance operations and asset performance.

Maintenance Management encompasses activities ensuring assets perform optimally and reliably, minimizing downtime and maximizing lifespan through systematic planning and execution.

Maintenance Management Software streamlines maintenance operations, tracks assets, schedules tasks, and manages work orders to optimize equipment performance and reduce downtime.

Maintenance Optimization is the process of refining maintenance strategies to maximize asset performance, minimize costs, and enhance operational efficiency using data-driven insights.

Maintenance Performance Indicators (MPIs) are quantifiable measures that reflect the effectiveness and efficiency of maintenance activities and asset performance.

A Maintenance Planner optimizes maintenance schedules, resource allocation, and job plans to enhance asset reliability, reduce downtime, and improve efficiency.

Maintenance Planning and Scheduling is the process of organizing and coordinating maintenance tasks to optimize resource utilization, minimize downtime, and improve equipment reliability.

A documented, step-by-step guide detailing how to perform a specific maintenance task, ensuring consistency, safety, and optimal asset performance.

A maintenance report documents completed maintenance activities, detailing work performed, resources used, and any issues encountered to optimize asset performance.

A Maintenance Request Portal is a centralized online platform for submitting, tracking, and managing maintenance requests from various stakeholders.

Maintenance ROI (Return on Investment) measures the financial benefit of maintenance activities by comparing the gains from maintenance to the costs incurred.

A Maintenance Schedule outlines tasks, frequency, and resources needed to keep assets operational, minimizing downtime and maximizing equipment lifespan.

Maintenance software comparison involves evaluating various CMMS solutions to identify the best fit for an organization's specific maintenance needs and business goals.

A Maintenance Standard Operating Procedure (SOP) is a detailed, written instruction that outlines the steps for performing a specific maintenance task consistently and safely.

Maintenance staffing levels define the optimal number and skill set of maintenance personnel required to effectively manage and execute maintenance activities.

Maintenance Strategy Development is the proactive creation of a plan to optimize maintenance activities, ensuring asset reliability, cost-effectiveness, and operational efficiency.

A scheduled timeframe allocated for performing maintenance activities on assets or systems, minimizing disruption and maximizing operational efficiency.

Maintenance Workflow Automation streamlines and automates maintenance tasks, boosting efficiency, reducing downtime, and improving asset performance within a CMMS.

Mean Time Between Failures (MTBF) is the average time a repairable system or component operates without failure, crucial for maintenance planning and reliability analysis.

Mean Time To Recovery (MTTR) is the average time taken to restore a failed system or equipment to full operational status after an outage.

Mean Time To Repair (MTTR) is the average time required to troubleshoot and repair a failed asset, measuring maintenance efficiency and highlighting areas for improvement.

Meter Based Maintenance triggers maintenance based on asset usage metrics like hours, cycles, or units produced, optimizing maintenance schedules and reducing downtime.

Mobile work orders enable technicians to manage, update, and complete maintenance tasks directly from mobile devices, improving efficiency and data accuracy.

Multi-Site Maintenance manages maintenance operations across multiple geographically dispersed locations, optimizing resources and standardizing processes.

Multi-Site Management involves centrally coordinating maintenance operations, asset management, and resources across numerous geographically dispersed locations for optimized efficiency.

OSHA Compliance ensures workplaces meet safety standards, protecting employees from hazards and preventing injuries through adherence to regulations and best practices.

Overall Equipment Effectiveness (OEE) is a manufacturing metric that reveals the percentage of planned production time that is truly productive, identifying areas for improvement.

A formal request for maintenance parts or materials, essential for inventory management and ensuring timely repairs within a CMMS.

Planned Downtime is a scheduled period when equipment is taken offline for maintenance, repairs, or upgrades to prevent unexpected failures and optimize performance.

Planned Maintenance Percentage (PMP) is a key metric that measures the proportion of maintenance work completed according to a proactive maintenance schedule versus total maintenance work performed.

Planned Preventive Maintenance (PPM) is a proactive maintenance strategy involving scheduled inspections, servicing, and replacements to prevent equipment failures.

Predictive analytics uses data, statistical algorithms, and machine learning techniques to identify the likelihood of future outcomes based on historical data, enabling proactive maintenance.

Predictive Maintenance uses data analysis & condition monitoring to forecast equipment failures, enabling proactive maintenance and minimizing downtime.

Preventive Maintenance (PM) is a proactive maintenance strategy involving routine inspections, servicing, and upkeep of equipment to prevent unexpected breakdowns and extend asset lifespan.

A structured list of tasks performed regularly to maintain equipment and prevent breakdowns, ensuring optimal performance and extending asset lifespan.

Preventive Maintenance Compliance (PMC) ensures scheduled maintenance is completed consistently and according to plan, minimizing downtime and maximizing asset lifespan.

Software designed to schedule, track, and manage routine maintenance tasks, minimizing equipment downtime and extending asset lifespan.

Property maintenance encompasses all activities required to keep a building, its systems, and surrounding areas in good working order, safe, and visually appealing.

A purchase order (PO) is a commercial document issued by a buyer to a seller, indicating the details of products or services they want to purchase.

Reactive Maintenance is a repair strategy where maintenance actions are performed only after equipment failure or malfunction has occurred.

Real-time condition monitoring (RTCM) continuously tracks asset health using sensors and data analysis to detect anomalies and predict failures, enabling proactive maintenance.

Reliability-Centered Maintenance (RCM) is a structured, systematic approach to determine the most effective maintenance strategies for physical assets.

The Reorder Point (ROP) is the inventory level that triggers a purchase order to replenish stock before it runs out, preventing disruptions in maintenance operations.

Repair Tracking Software streamlines maintenance by recording, organizing, and analyzing repair data, optimizing asset performance and minimizing downtime.

Root Cause Analysis (RCA) is a systematic approach to identifying the underlying cause of a problem or event, rather than just addressing the symptoms.

SaaS CMMS is a cloud-based Computerized Maintenance Management System, accessible via the internet, offering maintenance management tools without on-premises infrastructure.

Safety stock levels are extra inventory kept on hand to buffer against fluctuations in demand or supply, ensuring operational continuity and minimizing downtime.

Scheduled Maintenance is a proactive maintenance strategy involving routine inspections, servicing, and repairs performed at predetermined intervals to prevent unexpected breakdowns.

A Service Level Agreement (SLA) is a contract defining the level of service expected by a customer from a provider, outlining metrics and remedies.

Single-tenant CMMS provides dedicated resources per user, while multi-tenant CMMS shares resources among multiple users, impacting customization and cost.

Standard Operating Procedures (SOPs) are documented, step-by-step instructions detailing how to perform specific tasks consistently and safely.

A Stock Keeping Unit (SKU) is a unique identifier for each distinct product or service that can be purchased, used for inventory management, and tracked in a CMMS.

System Availability measures the uptime percentage of a system, reflecting its reliability and ability to perform its intended function when required. Crucial for maintenance success.

Technician Scheduling Software optimizes the assignment of maintenance personnel to work orders, improving efficiency, reducing downtime, and enhancing overall asset performance.

A Technician Skill Matrix is a visual tool that maps out the skills and competencies of maintenance technicians, enabling efficient task allocation and training.

Time-based Maintenance (TBM) is a preventive maintenance strategy where maintenance tasks are performed on assets at predetermined intervals, regardless of their condition.

Total Cost of Ownership (TCO) is a comprehensive assessment of all direct and indirect costs associated with an asset or system throughout its lifecycle.

TPM is a proactive maintenance strategy aiming to maximize equipment effectiveness through operator involvement and continuous improvement, minimizing downtime and waste.

Training Records Management involves documenting and tracking employee training to ensure compliance, safety, and optimal performance in maintenance operations.

Unplanned Downtime is the unexpected period when equipment or machinery is out of operation due to unforeseen failures, breakdowns, or emergencies.

Utility Asset Management optimizes the performance, reliability, and lifecycle of critical infrastructure assets like water, gas, and power networks.

Vendor Management is the process of overseeing and optimizing relationships with suppliers to ensure cost-effective, high-quality services and materials.

Warranty Tracking Software manages and monitors equipment warranties, ensuring timely maintenance and cost recovery under warranty terms.

A Work Order is a documented task or job assigned to a technician for maintenance, repair, or inspection of equipment or assets, ensuring accountability and tracking.

Work order automation uses CMMS software to automatically create, assign, and track work orders, improving efficiency and reducing manual processes.

Work Order Completion Rate measures the percentage of work orders completed within a specific timeframe, reflecting maintenance efficiency and resource utilization.

Work order management is the systematic process of creating, assigning, tracking, and completing maintenance tasks, repairs, and inspections within an organization.

A Work Order Management System streamlines creation, assignment, tracking, and completion of maintenance tasks, ensuring efficient asset management and minimal downtime.

A Work Order Portal provides a centralized online interface for submitting, tracking, and managing work orders by internal or external stakeholders.

Work Order Scheduling Software optimizes maintenance by automating task assignment, resource allocation, and technician scheduling, ensuring efficient asset upkeep.

Work Order Software streamlines maintenance by automating the creation, assignment, tracking, and completion of tasks, enhancing efficiency and reducing downtime.

A formal notification, often submitted through a CMMS, to report an issue or request maintenance on an asset, facility, or piece of equipment.