Gym equipment maintenance software
Every machine working when members walk in
Members and staff report broken equipment by scanning a QR code, technicians get the job on their phones, and PM keeps cardio and strength equipment in shape.
Free Basic plan · 7-day trial of every feature · No credit card required
Maintenance problems gyms and fitness centers know well
MaintainNow replaces paper, spreadsheets and phone calls with one shared system for requests, work orders, PM and assets.
“Out of order” signs
Broken machines sit with a paper sign because nobody reported them properly.
PM is skipped
Treadmill belts and cable checks are done only when something breaks.
Multiple locations
Each club tracks repairs its own way, if at all.
How gyms use MaintainNow
Real screens from the MaintainNow web app. Your technicians get the same work on their phones.
Scan a machine, report the problem
Put a QR code on every machine. Staff and members scan it and report the issue, and the machine is already filled in.
- 1QR on each machine
Reports go to the right asset.
- 2No login needed
Works in any phone browser.
- 3Photos
See the problem before you arrive.
PM for cardio and strength equipment
Recurring plans for belts, cables, lubrication and HVAC so equipment stays safe and members stay happy.
- 1Recurring plans
Weekly, monthly or quarterly.
- 2Checklists
The same steps on every machine.
- 3One plan, many machines
Cover every treadmill at once.
Every club, every machine
Organize equipment by location and zone, with the repair history on each machine.
- 1Locations
Club, floor and zone.
- 2Repair history
Every job on the machine.
- 3Asset status
See what is down right now.
Equipment across your clubs
Add each asset with its location and details, print QR labels, and every work order, PM and reading builds its history.
- Treadmills
- Ellipticals and bikes
- Rowers
- Strength machines
- Cable systems
- Free weights and racks
- HVAC
- Locker rooms
- Pools and saunas
- Lighting and audio
Already have a list? Import assets and locations from a spreadsheet, or ask us to migrate your data for free.
Get started with MaintainNow for fitness & gyms
Try it yourself today, or book a call and we’ll set it up around how your team works.
Try it yourself
Sign up in a minute and create your first work order right away.
- Free Basic plan for up to 3 users
- 7-day trial of every feature
- No credit card, no setup fee
- Web app plus iOS and Android apps
See it with an expert
Book a short call and we'll show you MaintainNow set up around how your team works.
- 30-minute call at a time that suits you
- We walk through your actual workflow
- See checklists, PMs and cost tracking live
- Get answers on migration and pricing
Moving from spreadsheets or another CMMS? We'll help you migrate your data for free.
Can members report broken equipment?
Yes. Put a QR code on each machine. Scanning it opens a short request form with the machine already selected, no account needed.
Can we manage several clubs?
Yes. Set up each club as a location and filter equipment, work orders and reports by club.
Can outside service companies be tracked?
Yes. Record vendor visits as work orders and add their invoices as additional costs, so you see the full cost per machine.
How much does MaintainNow cost?
The Basic plan is free for up to 3 users, and every new account gets a 7-day trial of every feature with no credit card. Paid plans have no setup fees or long-term contracts. See the pricing page for current prices.
Keep every machine on the floor working
Start on the free plan, try every feature for 7 days and bring your technicians on board with the mobile app. No credit card needed.
Free Basic plan · 7-day trial of every feature · Cancel anytime