Maintenance software for non-profits
Keep your facilities running on a non-profit budget
Start on the free plan, take requests from staff and volunteers, and keep recurring building checks on schedule across every site.
Free Basic plan · 7-day trial of every feature · No credit card required
Maintenance problems non-profit organizations know well
MaintainNow replaces paper, spreadsheets and phone calls with one shared system for requests, work orders, PM and assets.
Every dollar counts
Emergency repairs eat into money meant for your mission.
Volunteers change often
Know-how about buildings and equipment walks out the door.
Several sites
Shelters, offices and community spaces each need attention.
How non-profits use MaintainNow
Real screens from the MaintainNow web app. Your technicians get the same work on their phones.
Staff and volunteers report problems easily
A request link or QR code lets anyone report an issue with a photo, no account needed.
- 1No login needed
Works on any phone.
- 2One list
Every request in one place.
- 3Email updates
People know it is handled.
Prevent expensive emergencies
Recurring plans for HVAC, kitchen and safety equipment catch small problems before they become big bills.
- 1Set once
Work orders create themselves.
- 2Checklists
Easy steps for any volunteer.
- 3On schedule
Created before they are due.
Show donors and boards where money goes
Labor, parts and contractor costs on every job, with reports you can export.
- 1Cost per job
Parts, labor and vendor invoices.
- 2Cost per site
Compare locations.
- 3CSV export
Ready for grant and board reports.
Facilities and equipment you can track
Add each asset with its location and details, print QR labels, and every work order, PM and reading builds its history.
- HVAC
- Kitchen equipment
- Vans and vehicles
- Fire safety equipment
- Plumbing
- Lighting
- Computers and AV
- Roofs
- Laundry equipment
- Grounds equipment
Already have a list? Import assets and locations from a spreadsheet, or ask us to migrate your data for free.
Get started with MaintainNow for non-profits
Try it yourself today, or book a call and we’ll set it up around how your team works.
Try it yourself
Sign up in a minute and create your first work order right away.
- Free Basic plan for up to 3 users
- 7-day trial of every feature
- No credit card, no setup fee
- Web app plus iOS and Android apps
See it with an expert
Book a short call and we'll show you MaintainNow set up around how your team works.
- 30-minute call at a time that suits you
- We walk through your actual workflow
- See checklists, PMs and cost tracking live
- Get answers on migration and pricing
Moving from spreadsheets or another CMMS? We'll help you migrate your data for free.
Is there a free plan?
Yes. The Basic plan is free for up to 3 users, and every account gets a 7-day trial of every feature. No credit card is needed.
Do you offer non-profit pricing?
Yes. We offer special pricing for verified non-profit organizations. Contact support@maintainnow.app with your organization details.
Can we manage several sites?
Yes. Set up each site as a location and filter work orders, assets and reports by site.
How much does MaintainNow cost?
The Basic plan is free for up to 3 users, and every new account gets a 7-day trial of every feature with no credit card. Paid plans have no setup fees or long-term contracts. See the pricing page for current prices.
Spend less time and money on maintenance surprises
Start on the free plan, try every feature for 7 days and bring your technicians on board with the mobile app. No credit card needed.
Free Basic plan · 7-day trial of every feature · Cancel anytime