Healthcare facility maintenance software
Keep hospital equipment and buildings ready for patients
Schedule recurring inspections, keep a dated record of every check and repair, and let clinical staff report problems without picking up the phone.
Free Basic plan · 7-day trial of every feature · No credit card required
Maintenance problems hospitals and clinics know well
MaintainNow replaces paper, spreadsheets and phone calls with one shared system for requests, work orders, PM and assets.
Inspection records are scattered
When a surveyor asks for proof, the paperwork is spread across binders and inboxes.
Critical systems can’t wait
Generators, medical gas and HVAC need checks on a strict schedule, every time.
Staff don’t know who to call
Nurses and clinicians lose time chasing maintenance instead of caring for patients.
How healthcare facility teams use MaintainNow
Real screens from the MaintainNow web app. Your technicians get the same work on their phones.
Recurring inspections that never fall off the calendar
Set up maintenance plans for generator tests, fire systems, air handling and other building systems, with work orders created in advance.
- 1Created ahead of time
Work orders appear days before they are due.
- 2Assigned automatically
The right technician gets each PM.
- 3PM compliance
See which PMs were done on time.
A dated record of every check
Technicians complete inspection checklists on their phones, and every answer is saved on the work order with who did it and when.
- 1Signed-off steps
Pass, fail or flag on each item.
- 2Readings recorded
Temperatures, pressures and hours as numbers.
- 3Easy to retrieve
Find past inspections when you are asked for them.
Know where every asset is
Organize assets by building, floor, department and room, and open the full history from a QR code on the equipment.
- 1Location hierarchy
Campus, building, floor and room.
- 2QR codes
Scan to see history and open work.
- 3Asset status
Operational, down or under maintenance.
Building and support equipment you can track
Add each asset with its location and details, print QR labels, and every work order, PM and reading builds its history.
- Emergency generators
- Medical gas systems
- HVAC and air handlers
- Sterilizers
- Beds and stretchers
- Elevators
- Fire and life-safety systems
- Water systems
- Nurse call systems
- Kitchen equipment
Already have a list? Import assets and locations from a spreadsheet, or ask us to migrate your data for free.
Get started with MaintainNow for healthcare
Try it yourself today, or book a call and we’ll set it up around how your team works.
Try it yourself
Sign up in a minute and create your first work order right away.
- Free Basic plan for up to 3 users
- 7-day trial of every feature
- No credit card, no setup fee
- Web app plus iOS and Android apps
See it with an expert
Book a short call and we'll show you MaintainNow set up around how your team works.
- 30-minute call at a time that suits you
- We walk through your actual workflow
- See checklists, PMs and cost tracking live
- Get answers on migration and pricing
Moving from spreadsheets or another CMMS? We'll help you migrate your data for free.
Does MaintainNow help with surveys and audits?
MaintainNow keeps a dated record of every work order, inspection checklist and reading, including who completed it. You can find and export those records when a surveyor or auditor asks for them. MaintainNow does not certify compliance with any regulation.
Can clinical staff report problems?
Yes. Staff can submit requests from the request portal or by scanning a QR code on equipment, without a MaintainNow login, and get status updates by email.
Should we store patient information in MaintainNow?
No. MaintainNow is built for facility and equipment maintenance records. Keep patient information in your clinical systems.
How much does MaintainNow cost?
The Basic plan is free for up to 3 users, and every new account gets a 7-day trial of every feature with no credit card. Paid plans have no setup fees or long-term contracts. See the pricing page for current prices.
Keep every inspection on schedule and on record
Start on the free plan, try every feature for 7 days and bring your technicians on board with the mobile app. No credit card needed.
Free Basic plan · 7-day trial of every feature · Cancel anytime