Automate Preventive Maintenance in 5 Minutes with MaintainNow

In about 5 minutes you'll have:

a recurring PM schedule for any piece of equipment
work orders that create themselves days before they're due
technicians who get the job, with a checklist, on their phone
one dashboard card showing which PMs are overdue

Start free and set up your first PM plan → There's a free plan, so you can try this with your own equipment.

Before and after

Without a CMMS, preventive maintenance depends on someone remembering: a spreadsheet, a calendar reminder, a sticky note on the boiler room door. When that person is busy or on vacation, the PM slips and nobody notices until something breaks.

With MaintainNow, you set the schedule once. The work order appears on time, goes to the right technician, and if it isn't done the dashboard shows it in red.

1. Set the schedule once

Create a Maintenance Plan, choose how often it repeats (here, every 3 months on the 1st) and how many days early the work order should appear. A week's notice leaves time to order filters or parts.

MaintainNow maintenance plan schedule set to repeat every 3 months on the 1st, creating the work order 7 days before the due date

Link the equipment and pick the technician, and you're done. From now on MaintainNow does the remembering.

2. Work orders arrive on your technicians' phones

Each PM work order shows up in the technician's Work Orders list in the MaintainNow mobile app, with its priority, equipment, location and due date. The repeat icon marks work generated by a maintenance plan, and overdue dates turn red.

MaintainNow Android app Work Orders list showing preventive maintenance work orders for an elevator, a pool pump and smoke detectors, each with priority, asset, technician and due date

3. Technicians complete the checklist on site

Attach a checklist template to the plan and every work order carries it. Technicians record Pass, Fail or Flag for each item right at the equipment, so nothing gets skipped and there's a record of every inspection.

MaintainNow mobile checklist for a CO2 and smoke detector review, with the first two units marked Pass

4. See what's slipping at a glance

The Preventive maintenance card on the Home dashboard lists every overdue PM and what's due in the next 7 days, so you can follow up before a missed inspection turns into a breakdown or a failed audit.

MaintainNow dashboard Preventive maintenance card listing three overdue PM work orders with days overdue, and nothing due in the next 7 days

Questions people ask

Can MaintainNow create preventive maintenance work orders automatically?

Yes. A maintenance plan creates each work order on a schedule you choose (daily, weekly, monthly or yearly) and can create it a set number of days before the due date.

What happens if a PM isn't completed in time?

The next work order isn't created until the current one is completed, so overdue PMs don't pile up as duplicates. Overdue work is flagged in the app and on the dashboard.

Can one plan cover several pieces of equipment?

Yes. Link multiple assets and MaintainNow creates one work order per asset, so each one has its own history.

Do technicians need a computer?

No. Technicians see and complete their work orders and checklists in the MaintainNow mobile app.

Want every setting explained?

This page shows the highlights. For a field-by-field walkthrough of the maintenance plan screen, see How to Set Up a Preventive Maintenance Plan in MaintainNow (Step-by-Step).

Stop relying on reminders

Set up your first preventive maintenance plan in about five minutes. Start free with MaintainNow →