Interactive Floor Plans for Maintenance: Pin Equipment and See Open Work Orders on a Map

Picture this: a new technician is sent to the boiler on floor 2 of the West Building. Instead of asking around, they open the floor plan in MaintainNow: the boiler is pinned in the mechanical room, with a red badge for the open work order waiting there. They know where to go and what's waiting for them before they leave the shop.

In about 10 minutes you'll have:

Your building drawings in MaintainNow, one floor plan per floor, site or wing.
Equipment pinned where it really is, with markers linked to assets, locations, parts or people.
Open work orders on the map, with a badge on every marker that has open work.
A list of that work next to the map, with status, priority, due date and technician.

Start free and map your first floor

Try it with your own floor plans today.

Illustration: four steps. 1 Upload a floor plan, 2 Pin your equipment, 3 See open work, 4 Find it fast

Illustration: from building drawing to a live maintenance map.

Before and after

Without floor plans in your maintenance system, the location of shut-off valves, panels and equipment lives in old drawings and in the heads of long-time staff. New technicians and contractors waste time searching, and nobody can see at a glance where the problems are.

With MaintainNow, your facility maintenance team sees each floor with its equipment pinned on it, and the map shows where open work is waiting.

1. Upload a floor plan

Open Floor Plans in the MaintainNow web app and click Add Map. Give it a Map name (here West Building - Floor 2), an optional description, the Location it belongs to and tags, then upload the Floor plan image (JPEG or PNG). A scanned drawing, a PDF exported as an image or a photo of the fire escape plan all work.

2. Pin your equipment

On the floor plan, click Add marker, choose what the marker links to (Asset, Location, Part, User or Custom) and click the spot on the plan. Pick the linked record, add a label and click Save markers. Markers can be dragged to a new spot later with Edit markers.

MaintainNow floor plan of West Building Floor 2 with markers for Elevator W1, Boiler #1 in the mechanical room and Unit W-201, two of them with a red badge for open work

The marker list on the left shows every marker on the floor, and you can search and filter it. Marker styles let you give each kind of equipment its own icon and color, for example red for fire safety and blue for plumbing.

3. See open work orders on the map

Markers linked to equipment with open work show a red badge with the count. The Open Work Orders tab lists that work grouped by marker, with status, priority, due date and the assigned technician, so you can see which parts of the building need attention.

Open Work Orders tab on a MaintainNow floor plan: Boiler pressure dropping on Boiler #1 and Water leaking under kitchen sink on Unit W-201, both in progress and high priority

Click a marker to see its details and open the linked asset or location, with its full maintenance history.

Illustration: a facility manager points at equipment pins on a floor plan on a large monitor

Illustration: walking a colleague through the floor before a job.

Questions people ask

Can I upload building floor plans to MaintainNow?

Yes. Floor Plans accepts JPEG or PNG images of floor plans or site drawings, and you can add as many maps as you need, each linked to a location.

What can I pin on a floor plan?

Markers can link to an asset, a location, a part or a user, or be a custom marker with your own label.

Can I see work orders on the floor plan?

Yes. Markers for equipment with open work orders show a badge with the count, and the Open Work Orders tab lists that work with its status, priority, due date and assignee.

Can I customize marker icons and colors?

Yes. Marker styles let you set an icon and color for each kind of marker, optionally limited to certain asset categories.

Where are floor plans available?

Floor plans are in the MaintainNow web app.

Related guides

Put your building on the map

Upload one floor and pin the equipment people always struggle to find.

Start free with MaintainNow